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TERMS & CONDITIONS
Professional Photo Booth hire to complement your party in Melbourne
Experience the benefits of having professional photo booth hire for your next party in Melbourne or the Yarra Valley by calling Quick Pics Melbourne. Below we present the terms and conditions for booking a photo booth. Any queries please do not hesitate to Contact Us.
• Quick Pics Melbourne Pty Ltd trading as Quick Pics Melbourne and any employees
• Client: The person, organisation, company or other body hiring the goods as specified on the Booking Form
• Event date: The time and date of the event, confirmed by Quick Pics Melbourne and noted on the Booking Form
• Booking Form: The form signed by, or on behalf of, the client and Quick Pics Melbourne specifying details of the booking
• Day: A calendar day, unless specified otherwise
A booking is not confirmed until the client returns a Booking Form, pays any costs outlined under ‘payments’ in these terms and conditions and receives confirmation of the booking from Quick Pics Melbourne.
A non-refundable deposit of $300 of the booking cost is payable upon booking. The booking is not confirmed until the deposit is received by Quick Pics Melbourne. The balance of the booking cost is payable 15 days before the client’s event. If the balance of the booking cost and the bond are not received more than 15 days before the event date the booking will be cancelled and the client will forfeit the deposit. If the client requests use of Quick Pics Melbourne’s services in excess of the time noted on the Booking Agreement, this will be billed at $200 for each additional hour or part-hour.
Access, space and power requirements
The client shall ensure a safe and appropriate environment is provided for Quick Pics Melbourne to operate its equipment. The client must ensure:
• A space of 3m x 3m or more
• Access to 240v power within 10m of Quick Pics Melbourne’s equipment
• All doorways and access paths are at least 80cm wide
• Access to an undercover area, if an outdoor event and there is any chance of poor weather
Set up and pack up of the photo booth takes place outside the rental time. Set up takes approximately 1 hour whilst pack up and removal takes approximately 30 minutes. We will arrive at the venue and start setting up 1 hour before the booking time. If set up or removal is required earlier or later than the time you booked idle time may apply ($50 per hour). A survey of the event location may be required if Quick Pics Melbourne does not believe the available space is suitable. This survey may incur an additional fee of $50. The client is responsible for paying any charges imposed by the venue or required to access the venue. These charges may include, but are not limited to, parking and electricity.
Changes and cancellations
Requests for changes of the event date must be made at least 30 days before the original event date. A date change is subject to availability and receipt of a new Booking Form. All cancellations will result in the client forfeiting the deposit. However if Quick Pics Melbourne is notified of cancellation more than 30 days before the event a credit to the value of the deposit will be provided, to use for any future booking made within 6 months of the date of cancellation. Cancellations made within 30 days of the event date will result in the client forfeiting all payments made to Quick Pics Melbourne. The only exception is the bond, which will be returned to the client within 5 business days after the date of cancellation. Quick Pics Melbourne can cancel any booking at any time. If Quick Pics Melbourne decides to cancel a booking, all payments made will be refunded to the client.
Damage to equipment
In order to prevent damage to equipment, Quick Pics Melbourne reserves the right to deny service to any person. If circumstances arise where a threat or implied threat of harm, damage or violence is posed to Quick Pics Melbourne’s staff or equipment, we reserve the right to cease providing services. If the client is able to resolve the situation within 20 minutes Quick Pics Melbourne will resume services. If the situation is unable to be resolved Quick Pics Melbourne will not resume providing service and the client will not receive a refund. The attendant may also need to shut the photo booth down for a short time if more photo paper needs to be loaded. Any damage to Quick Pics Melbourne’s equipment during the event, caused by the client, client’s guests or any other person in attendance at the event whether invited or not, will result in the client paying the cost for repair/replacement. This will be deducted from the client’s bond. The client is liable for extra costs if the cost to repair/replace is more than the bond.
Use of images
Upon accepting the terms and conditions the client thereby gives permission for all photos taken during the event to be used on Quick Pics Melbourne’s website and other promotional material if required.
Quick Pics Melbourne will not be held responsible for any circumstances outside their control. This includes, but is not limited to, fire, riot, civil commotion, accidents, acts of nature and equipment failure. If such circumstances arise all reasonable efforts will be made by Quick Pics Melbourne to provide service or find a suitable replacement service. If this is not be possible the client will receive a refund of all payments received by Quick Pics Melbourne for the booking. The client agrees that in all circumstances Quick Pics Melbourne is only liable for the amount equal to the booking cost and not for indirect or consequential damages.